Executive Board Meeting Summary - Sept 20, 2006
Executive Board Meeting Summary - Sept 20, 2006
Meeting performed via conference call.
Meeting called to order at: 8:11 pm and recorded.
Executive Board members in attendance:
Karl Ian Sagal, President
Jonathan Gleich, Vice President
Fred Kaplan, Treasurer
Stanley Dobrowski, Secretary
Executive Board members absent:
Will Hopper, Immediate Past President
Minutes from previous meeting
Minutes from 9/6/2006 meeting were discussed. The board asked that, in the future, the Secretary record the actual votes and by whom. No changes were suggested to these minutes. Motion to accept by Jonathan. 2nd by Fred. Motion passed unanimously.
Discussion about format for the Executive Summary that will be posted on the web site. Motion by Karl accept format as presented by the Secretary. 2nd by Fred. Motion passed unanimously.
Officers Reports
Vice President: Jonathan was issued a traffic ticket for riding his Segway in New York City. He will go to court and contact the media about this issue.
Secretary: The envelope inserts are done. Permission was secured from Segway to use the images with the disclaimer. Stan is working on the database queries to gather the information for the membership cards. This is almost done. Stan will get the member name and address list to Karl so that he can contact the members with bad names and addresses and get the proper information we need. Jonathan said he will look into getting photo-stamps with the SEG America logo. There was a discussion about doing automated validity checks on the Email and mailing addresses to help filter out bad information. Stan will update the web site with a new front picture and update the fest information.
President: Karl said that he will be writing a monthly President’s message and asking Stan to Email it to all members. There was a discussion about who and how official information about SEG America should be posted publicly.
Topics
SegwayFest: Fred was concerned about getting the proper approvals for use of the parks. The Long Beach Parks Commission is not clear on permission for Segways to use the park. The management for the park we want to use for the Sunday activities is in transition and they still have not decided yet. Fred is working on contingency plans for the Saturday lunch if the Long Beach park is not approved, such as a local restaurant, etc. There was a discussion about alternate plan ideas.
There was a further discussion about the posting of official SEG America information. Jonathan made a motion to require Executive Board approval of all publicly transmitted information and Emails. 2nd by Karl. There was a discussion of this as a resolution and/or as an item for the policies and procedures manual. This rule should also apply to new web pages and mass Emails. The motion was withdrawn and it was left that it is policy that the Executive Board should have an opportunity to review all web pages and Emails before they are sent out or made public.
There was a discussion about lanyards and id badges for the Fest. Jonathan was tasked to work on the design of the id badge. Karl, Stan, and Jonathan reviewed several possible designs for clear pouches/wallets with a neck strap that could be used.
Karl is working on an item branded for SEG America that would given to all SegwayFest attendees.
There was a discussion about legislative issues in New York, New York City, Massachusetts and Boston.
Karl is working on ordering 100 cotton polo shirts with embroidered Fest and SEG America logos on them. He is also ordering baseball caps with similarly embroidered logos. All of these would be for sale at the SegwayFest.
There will be a $75 fee to vendors for use of tables in the lobby area of the hotel.
There was a discussion about raffles, giveaways and door prizes at the SegwayFest.
Adjournment
The meeting was adjourned at 11:05 pm.
Summary approved 10/25/2006
